Reservations

Submitting a Reservation

Retreat & Counselling Fees

Cancellation Policy

Click the appropriate box below and complete the form following.

Please note: All of us have been impacted by the current economic realities.
Fairhaven is no different with increasing operational costs while attempting to maintain subsidized rates for you our guests.
Please see the
Retreat & Counselling Fees
document above for information on the 2024 - 2025 fee schedule.

RESERVATIONS

INDIVIDUAL, COUPLE, OR IMMEDIATE FAMILY RESERVATION REQUEST

Including, Caring for the Caregiver - Local Church/ Ministry Gift Option

MULTIPLE COUPLE/FAMILY RESERVATION REQUEST

Non-immediate family members in the same cottage.

GROUP RESERVATION REQUEST

Including reservations where participants are charged an additional fee to attend by the event organizer.

Individual, Couple or Immediate Family Reservation Request

Name *

Last

First *

First

Spouse's name, as applicable?

Address *

Address

City

State/Province

Zip/Postal

Country

Please select one of the following: *

I am employed by a church or missions organization.

I am employed by a para-church organization.

I am a Christian business leader or a lay individual serving within a church or a para-church organization.

I am a retired pastor, missionary or para-church leader.

As a representative of my local church, I am requesting the 'Caring for the Caregivers' package for a member of our pastoral team.

Please note:

Church or ministry organization with which you are employed and your role in the church or ministry. *

Para-church organization with which you are employed and your role in the organization. *

Please enter your denominational affiliation. *

As vacancy permits, Christian business leaders and those involved in lay ministry may request retreat reservations supported by a recommendation of their pastor. Please indicate the church you are involved with and your role. *

Please have a brief recommendation (1-2 sentences) from your pastor sent to info@fairhavencanada.com in support of your reservation request.

Please include the business you lead and your role within the organization or your lay role within the church you attend. *

Please indicate the organization or ministry you retired from and your role at the time. *

This will be my first visit to Fairhaven? *

Yes

Email *

Cell Phone *

Phone

Retreat Option

Self Directed or Guided Retreat Plan *

Please include a brief description demonstrating the intentional nature of your retreat plan.

Retreat Option

Number of guests in your reservation party *

Please be aware “immediate family” includes children 19 years of age and over, residing at home. Otherwise, additional charges apply.

Number of adults (19 and over) *

There is an additional charge of $30.00/person/night for the 4th and each additional adult to a max. of 6 per cottage.

Choose Check-in Date

Minimum two-night stay. Where an exception is being requested, please contact the main Fairhaven office at 250.260.1616.

Choose Check-out Date

Number of Nights

Alternative Dates (if any)

Estimated Time of Arrival

Check in is at 3:00PM or following.

To assist in determining your reservation eligibility for a further retreat subsidy, please check all of the following that apply: *

I am requesting a Self-Directed, Guided, or Co-Directed Retreat.

The reservation request includes more than one night.

All members of our reservation party reside in the same residence.

The combined household income of the reservation party is less than $100,000.00/annum.

There is no current or subsequent reimbursement of accommodation costs by a third party (i.e. My church or Denominational, etc.).

My accommodation costs are being covered by my church or Denomination.

I or someone in my family wish to access counselling as part of the reservation.

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Additional Cleaning Fee: One Night Exception

Accommodations: Church-sponsored Caring for the Caregivers' Package

Rate based on the additional subsidy.

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Based on participation in counselling (two sessions per every six night stay), your reservation qualifies for an additional accommodation subsidy.

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Based on church or Denominational coverage, your reservation qualifies for an additional accommodation subsidy.

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Additional Per Person Fee: Over Three Adults per Cottage.

Where there are more than three immediate family adults per cottage (19 and over), an additional fee of $30.00/night/person applies.

I would like to access counselling services while on site.

Yes

I would like to access counselling services while on site.

Yes

I would like access to counselling services to be included in the Caring for the Caregivers' Package

Yes

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a church/ministry organization.

Counselling Fees will be covered by myself.

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a church/ministry organization.

Counselling Fees will be covered by myself.

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a church/ministry organization.

Counselling Fees will be covered by myself.

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by our pastor's third party group or insurance plan.

Counselling Fees will be covered by our church as part of the package request.

Counselling Fees

FYI:

Counselling Fees (Church-sponsored Caring for the Caregivers' Package)

Ted & Heather Horton Sponsorship Fund

I will be in touch regarding access to the Ted & Heather Horton Sponsorship Fund

Yes

Multiple Family Reservation Request

Name *

Last

First *

First

Spouse's name, as applicable?

Address *

Address

City

State/Province

Zip/Postal

Country

Please select all that apply: *

Beyond myself/my family, this reservation request includes individuals who are non-immediate family members.

I am employed by a church or missions organization.

I am employed by a para-church organization.

I am a Christian business leader or a lay individual serving within a church or a para-church organization.

I am a retired pastor, missionary or para-church leader.

Church or ministry organization with which you are employed and your role in the church or ministry. *

Para-church organization with which you are employed and your role in the organization. *

Please enter your denominational affiliation. *

Please have a brief recommendation (1 - 2 sentences) from your pastor sent to info@fairhavencanada.com in support of your reservation request.

Please include the business you lead and your role within the organization or your lay role within the church you attend. *

Please indicate the organization or ministry you retired from and your role at the time. *

This will be our first visit to Fairhaven? *

Yes

Email *

Cell Phone *

Retreat Option

Self Directed or Guided Retreat Plan *

Please include a brief description demonstrating the intentional nature of your retreat plan.

Number of guests in your reservation party *

Please be aware “immediate family” includes children 19 years of age and over, residing at home. Otherwise, additional charges apply.

Number of adults (19 and over) *

There is an additional charge of $30/person/night for the 4th and each additional adult to a max. of 6 per cottage.

Please list the names of all adult family members.

Choose Check-in Date

Minimum two-night stay. Where an exception is being requested, please contact the main Fairhaven office at 250.260.1616.

Choose Check-out Date

Number of Nights

Alternative Dates (if any)

Estimated Time of Arrival

Check in is at 3:00PM or following.

Number of beds needed? *

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Additional Per Person Fee: Over Three Adults per Cottage.

Where there are more than three immediate family adults per cottage (19 and over), an additional fee of $30.00/night/person applies.

I, or someone in our reservation party, would like to access counselling services while on site.

Yes

Name(s) of those wishing to access counselling.

Third Party Coverage for Counselling Fees (Please select one)

Counselling Fees will be covered by a third party group or insurance plan or a ministry organization.

Counselling Fees will be covered by myself.

Counselling Fees

FYI:

Group Reservation Request

Completing the following form will provide the necessary information to ensure Fairhaven's capacity to fulfill your group needs.

Group Event Name *

Please select one of the following. *

Our group request is for a church, mission or para-church organization, sponsored event.

Our group request is for a ministry or business sponsored event where participants are changed a fee to attend.

Our group request is for a private function (ie. family reunion)

Church, Missions, Ministry, or Business Organization's Name and Website URL. (If a private function request [family reunion, etc.], please enter "Private.") *

Please enter your denominational affiliation. *

Address (of primary group contact person) *

Address (of primary group contact person)

City

State/Province

Zip/Postal

Country

Name of Primary Group Contact *

Cell Number *

E-mail address *

Choose Check-in Date *

Choose Check- Out Date *

Event Start Time (include set up time)

Event End Time (include clean up time)

This will be our first visit to Fairhaven? *

Yes

Philosophy of Rental Agreement

Type of Event

Meeting

Leadership Team Retreat

Workshop

Conference

Family Reunion

OtherOther

Main presenter, Email contact, and Credentials relevant to the retreat focus.

Please select all Lodge spaces required.

Fireplace Common Area (max. 40 people)

Gathering Room (max. 26 people)

Library (Upper level) (max. 8 people)

Games Room (Lower level)

Use of the Lodge

Use of the Library

What food or drink service arrangements are you planning? Please note: Beyond a small coffee bar and sink, there are no kitchen facilities in the Lodge facility.

Caterer

We will be providing our own food and drinks.

Utilizing Fairhaven Tea/Coffee supplies (Additional charge of $55/day (+ GST)applies)

Utilizing Fairhaven cutlery, dishes, cups, etc. (Max. group size 10)

Name of Caterer and contact person.

Contact cell number for Caterer.

To assist in anticipating your equipment needs, please select from the following. (WiFi access is available in the main Lodge.)

65" TV and Sound Bar (Additional charge of $50/day (+ GST) applies)

Whiteboard and markers

Chairs (max. 35)

Retangular tables (5'*30"; max. 8)

Number of chairs.

Number of tables.

Number of people in your group? (max. 40) *

Will your group require overnight accommodations?

Yes

Number of beds needed? (max. 22)

Number of couples in your group?

Number of females in your group?

Number of males in your group?

Cottage Assignments.

Cottage Sleeping Accommodation Breakdown

Base Rate

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

To assist in determining your reservation eligibility for a further retreat subsidy, please check all of the following that apply:

The sponsoring organization's budget is less than $500,000.00/annum.

The sponsoring organization's budget is greater than $500,000.00/annum.

.To assist in determining your reservation eligibility for a further retreat subsidy, please check all of the following that apply:

The sponsoring organization's budget is less than $500,000.00/annum.

The sponsoring organization's budget is greater than $500,000.00/annum.

Base Rate (subsidized)

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Base Rate (subsidized).

*Please note the cancellation policy included on the Retreat and Counselling Fee schedule above.

Please note: There is an additional Per Person Fee: Over Three Adults per Cottage.

Where there are more than three adults per cottage (19 and over), an additional fee of $30.00/night/person applies.

Insurance Certificate.

Insurance Certificate Confirmation *

A copy of our Certificate of Liability Insurance will be forth coming.

FYI:

Message

CAPTCHA

If you are human, leave this field blank.

LOCATION

#1-8191 Rogers Road
Vernon, BC V1B 3M8
CANADA

GET IN TOUCH

1 (250) 260-1616